If you’ve decided to organize your photos, videos, graphics and branded materials into a digital asset management (DAM) system, good for you! Having a DAM system can help you utilize all your creative assets to your advantage. You definitely want to avoid having any of your digital graphic files go to waste.
Benefits of DAM
There are plenty of great reasons to have a DAM in place, including reducing waste, avoiding labor duplication, and lowering unauthorized use of licensed content. Studies found that the majority of companies with a DAM:
- Increased productivity by 10 percent and more
- Increased revenue by 10 percent or more
- Reduced the cost of asset creation by 10 percent or more
- Reduced risk by 10 percent or more
Increased Marketing Flexibility
Companies with a DAM also report greater levels of marketing flexibility, while enhances agility and leads to:
- Less duplication of creative efforts
- Less time recreating existing assets
- Greater ease between freelancers and in-house teams
Traits of a Good DAM
In order for DAMs to be considered “good,” they need to have certain traits that allow them to effectively manage digital assets. For example, it’s beneficial if the systems:
- Are intuitive
- Are user-friendly
- Have browser-based sharing capabilities
- Have metadata
- Are secure
- Have search tools
- Enhance workflow
- Have scalability
There are plenty of users who benefit from utilizing DAM, including:
- In-house creatives
- Agency creatives
- Other employees
Questions to Ask
When selecting a DAM system, it’s important to ask a few questions about the system itself. For example, ask:
- Will users be able to find what they’re looking for in the DAM system?
- With the digital asset management system be future-proof?
- How can you engage your audience?
- How can you achieve success with the DAM system?
Once you can satisfactorily answer these questions, you’ll be ready to set up your system.
Gather Your Assets
When you are ready to set up your digital asset management system, the first step is to pull together your images, videos, brand-marketing materials, and graphics. By gathering everything together, you can:
- See how many assets you actually have
- Note areas where there are duplicates or gaps
- Create the materials that are lacking
Organize Your Marketing Assets
Once you’ve gathered all your creative marketing materials, you need to sort them into categories. This is crucial so users can easily access them, as necessary. Move through the steps to:
- Categorize your digital assets so users can easily find them.
- Sort them by type.
- Divide them into subcategories.
- Limit your subcategories to five.
- Limit the number of digital images you store in each section, so users won’t be overwhelmed by the amount they have to sift through.
Keywords and Tags
Once you’ve sorted everything, you need to help users find them, and keywords and tags can do just that. For these labels, use:
There’s no doubt about it; having a DAM system in place can streamline many creative marketing tasks and reduce the amount of energy that’s put into redundancy. Keep the quality of your content high, exciting, and you’ll be good to go.