As long as a business is in operation, the risk of harm on its employees, and the environment is always present, especially during production.
You cannot, therefore, underestimate the need for effective incident management software in the prevention and mitigation of potential hazards in the workplace.
What is Incident Management Software?
Incident management software is designed to facilitate the collection of comprehensive incident data by capturing, tracking, investigating, and reporting on all incidents and near-misses. It also ensures proper movement of this information up the chain of command.
An incident consists of hazardous spills, illnesses and injuries, workplace accidents, deaths, and property damage. The software creates an accurate picture of the event and identifies its causes and possible corrective and preventive measures.
- Effective communication
In case of the occurrence of an incident, it ensures the proper flow of information between the concerned parties such as the medical staff, supervisors, case managers, safety professionals, and managers. Senior managers can thus quickly identify and correct mishandled incidents.
The EHS software makes it possible to quickly handle complex incident reports using data captured at the source. The company can thus effectively report on key metrics to external interested parties such as shareholders.
- Prevention of future risk occurrence
The software identifies and records the root cause of each incident and possible risks and hazards. This information enables the management to implement preventive measures, strategies, and policies that are useful in preventing the incident from happening in the future.
Reduced incidents save the company costs in the form of legal fees, medical expenses, workers compensation, and fines.
- Data integrity
With the software, supervisors and staff can collect firsthand data on incidents using a smartphone, computer, or tablet enhancing accuracy of information. The data, including historical incidents, is easily accessible from a single place to any of the concerned parties.
It eliminates the need to have administration staff transfer data from papers and excel worksheets made by those on the ground and possibly make errors.
Most EHS software comes with mobile apps that make it possible to capture data remotely and sync it to the central database. The staff can record information in real time using images and videos which enhances the incident reporting and management process.
Supervisors can assign inspections and tasks without the need to travel to each facility. It saves time and transport costs.
Compliance with safety management system standards
Non-compliance with regulations concerning safety and environment such as OSHA, OHSA, WCB, OHSAS 1800, CEPA, ISO 14001, and EPA can be costly to a company in terms of fines and can damage its reputation. The software enables the company to adhere to all regulations, both local and international.
Incident management software is a vital tool for any company in operation. It facilitates effective communication among EHS staff and supervisors and ensures compliance with safety and environmental regulations.
The EHS software promotes data integrity and flexible operations within the EHSQ department and is a must-have for every company that desires to have reduced incidents.